Commons:Email templates

From Wikimedia Commons, the free media repository

This collection contains email templates for certain situations. Naturally you can modify the suggested templates or use your own choice of language. Please document permissions you received upon your enquiries at the appropriate page and please forward a copy of the permission to permissions-commons at wikimedia dot org (permissions-commonswikimedia.org), which serves as the Wikimedia Foundation's Central archive for permissions. See also Commons:OTRS.

[edit] Only the copyright holder can give consent

If you email an organization, make sure you get in contact with the specific copyright holder for a work. They are the only one who can legally release a work under a specific license.

[edit] Declaration of consent for all enquiries

Due to the large number of ambiguous answers to enquiries concerning a permission of reuse for an image, text or similar (such as "I allow Wikipedia to reuse my photos") it is advisable to attach to your enquiry email a standard declaration of consent (and point to it in the email), which can be returned by the author/copyright owner in the email reply. The precedent below should be amended, as necessary, with the required additional information:

To permissions-commonswikimedia.org

I hereby assert that I am the creator and/or sole owner of the exclusive copyright of WORK [ insert link ].

I agree to publish that work under the free license LICENSE [choose at least one from http://commons.wikimedia.org/wiki/Commons:Choosing_a_license#Common_free_licenses ].

I acknowledge that I grant anyone the right to use the work in a commercial product, and to modify it according to their needs.

I am aware that I always retain copyright of my work, and retain the right to be attributed in accordance with the license chosen. Modifications others make to the work will not be attributed to me.

I am aware that the free license only concerns copyright, and I reserve the option to take action against anyone who uses this work in a libelous way, or in violation of personality rights, trademark restrictions, etc.

I acknowledge that I cannot withdraw this agreement, and that the work may or may not be kept permanently on a Wikimedia project.

DATE, NAME OF THE COPYRIGHT HOLDER