Commons:GLAMwiki Toolset

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GLAM-WIKI
Europeana logo 3 eu black.png

Welcome to the GLAMwiki Toolset. Sharing just got a whole lot easier!

The GLAMwiki toolset enables galleries, libraries, archives and museums (GLAMs) to easily make their digital content accessible to Wikipedia users and all of the world. The tool allows GLAMs to automatically upload large batches of digital versions of their content to Wikimedia Commons, the online media repository of the Wikimedia movement.

Previously, it was difficult for GLAMs to upload their collections on Wikimedia Commons without direct help from an experienced Wikimedia collaborator. Now, with the GLAMwiki Toolset developed by Europeana, GLAMs can directly upload curated batches of their content using the toolset. Anyone with basic knowledge of dealing with metadata can do the job. No additional technical knowledge is required.

Read the announcements on the Europeana blog and the Wikipedia Signpost
GLAMwiki Toolset
The tool
Project history
User manual
Users & their uploads


Usage so far...

337,020 files have been uploaded using the GLAMwiki Toolset (and growing every minute!)

See all the files at Category:GWToolset Batch Upload

  • By 32 people and organisations (as of September 2014).
  • 947 of these images were used in 1243 Wikipedia articles in dozens of languages (as of end-August 2014)
  • Combined, those pages were viewed 1,042,525 times (as of end-June 2014).

Instructions[edit]

Flyer illustrating the GLAMwiki Toolset distributed at Wikimania 2014.

To use the GLAMwiki Toolset you will need to Prepare, Test and Upload.
Because of how versatile this tool is, there are several reasonably-technical steps that need to be completed to make a successful upload. Because it is so powerful there are also special permissions required.

To prepare:

  1. Create a user account on Wikimedia Commons (this website) and also on Commons Beta. The person using the tool will need to know how your collection is mapped with metadata in order to match it with related content once it is uploaded. They might also like to subscribe to the mailing-list.
  2. Request a "GWToolset userright" on Beta (how?) Once you have a successful test upload there you can then ask for the same user right on Wikimedia Commons itself.
  3. Choose an online multimedia collection that is appropriate for Wikimedia Commons - open licensed (i.e. CC BY-SA, CC BY or Public Domain), open format (JPG, OGG etc), and sufficient metadata preferably in English (need advice on selecting content?)
  4. Create a flat-XML file with all the relevant metadata for your chosen multimedia collection (want help producing this?)
  5. Create Wikimedia Commons Partnership and Institution templates (need advice on templates?)
  6. Investigate the appropriate Categories are appropriate to add to the files in your upload (Need assistance choosing these?)

To test:

  1. Whitelist the domain you wish to upload from by making a request via Bugzilla
  2. Undertake a metadata detection and metadata mapping with the GLAMwiki Toolset (step by step screencast)
  3. Test your work by uploading to Commons Beta and see that it looks correct. On an average, it would take about 4 hours to upload about 2000 images

Upload!

For full documentation, read the user-manual.

Once your content is uploaded[edit]

Once your content is uploaded, it is ready for re-use. It would be a good idea to contact a local network of Wikimedians to use your content in Wikipedia articles and in other sister projects. Here you have a list of existing Wikimedia chapters.

The content will be stored in Wikimedia Foundation's servers. Wikimedia Foundation is a non-profit organisation that encourages content to be used by anyone in the world while respecting the particular licence of each file. Your content may be used to better illustrate hundreds of articles on Wikipedia, for instance.

Contact[edit]

GWToolset demonstration screencast from the documentation manual

Please contact us if you have any remarks or questions. Join the mailingslist about this project (glamtools@lists.wikimedia.org), one of the Toolset coordinators

Technical documentation[edit]

As hard as we have tried, to make this tool easy to use, its power and flexibility means that it is not a simple 'one click' operation.

Therefore, a manual with documentation and video tutorials has been developed.

You can also view the software extension on MediaWiki.org, as well as its technical architecture and design.

Thanks[edit]

The toolset has been developed in partnership with four national chapters of the Wikimedia movement (Wikimedia UK, Wikimedia Nederland, Wikimedia France and Wikimedia CH) and led by Europeana, Europe's digital library, museum and archive.

To read about the development process and see the original project plans, visit GLAMwiki Toolset Project.