Commons:Wiki Loves Monuments 2011/Etherpad/WLM 2011 Summary/Notes

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Lodewijk opens the meeting at 10:14 A.M with a short introduction on the project and its statistics. The goal of the meeting was defined as 'to make 2012 better'.

Partners[edit]

  • Problems of the Fins and the Hungarians
    • Maarten: Some countries didn't really try to get the lists, and as for the Hungarian, you can't do much about government protectiveness.
  • Maarten: I have put some effort into contacting European partners.
  • We've had a few partners in every country (?) but we haven't put that much effort into it -- due to the lack of manpower.
  • Maarten: You don't necesarilly need to call or write potential partners. As long as you have a contact to someone or an organisation that knows them, try to get introduced -- in 2012, try to use contacts from the partners you already have.
  • Miguel: The local government did want to support us, but not by the mean of money. They were willing to provide location (for a conference, meetings etc.).
  • Maarten: In most of the countries the partners didn't support us financially, just by helping with the lists, contacts etc.
  • Sylvain and Jean-Frederic: we had no partners in France during the contest : we tried many times to contact the Ministry of Culture but the person in charge of the Heritage days doesn't like us at all. For the prize ceremony we have the Museum of Cluny which lends us a room.
  • We didn't really cooperate with OpenStreetMap or Creative Commons; in Germany they just used the CC logo for informational materials. In the Netherlands, Creative Commons did blog about WLM (same in Poland).
  • R: As long as Creative Commons can't be really that useful, the OpenStreetMap community can do a lot more that they did (or didn't) do this year. We should try to contact our local OSM communities. Maarten tried to contact the OpenStreetMap Foundation but his mails went to /dev/null.
    • Action Point: try to contact your local OSM community for next year.

Biggest fails/missed opportunities[edit]

  • R: We should try to work together with photo communities.
  • We need a better help page/helpdesk/other way for the users to contact the organisers and ask them questions.
  • Missed the opportunity in France to teach people about Freedom of Panorama (about one thousand deleted pictures for FOP reasons)
  • Spain: We will need to teach the other communities (FlickR) how to better use free licences.
  • Wikipedias of the participating countries (so to call it) lack a proper description of monuments, cultural heritage and the background of what Wiki Loves Monuments does.
  • Communication -- to people on Wiki(p|m)edia as well as to people from the outside -- should be started much earlier than this year.
  • We should have involved much more people in the organisational part of the competition; team-building is said not to be used enough. Try to divide the work and **tell** people how they can help you!
    • M: Try to formalise the work inside your organisational team--if the amount of work gets bigger, you need to have a clear structure.
  • S: Participating in other countries was quite hard because of lack of translations.
    • L: we need to have a similar funnel, a similar interface.
  • On the European level we didn't really get any sponsors; we ran out of time and didn't put enough effort into it.
  • From the technical perspective, the UploadWizard was too late for us to had a proper peek at it, get proper translations before the start of the competition.
    • We have really cool tools, but the UI is just awful -- it has to be fixed in the future. (BTW -- they have to be i18n.)
    • L: Task management, we had a lot of things on a TO-DO list, but they weren't properly divided into time. We'll need a better cooperation and task management, probably a person involved in contacting local organisations only.
    • M: We should do progress reports and the people organising local contest would HAVE to answer our e-mail next year ;-)) Every country should have it's own detailed timeline
  • M: If WLM is going to get worldwide, we'll need to hire a person (or a few) to deal with international cooperation.
  • We should be prepared for opening and closing the project -- create a detailed timeline and identify specific tasks.

Volunteers[edit]

  • France: There were plenty of people that signed up on the project page but they didn't really participate in the organisation of the project. There were some things that shouldn't have been done by the chapter's staff but they were due to the lack of manpower (e.g. issuing press releases) and confusion between what is specifically organization of the contest and what is general contribution (creating monuments lists on WP)
  • Best practices:
    • Clear tasks: bundle?
    • Personal approach ("I need YOU for WLM")
    • Just in time - principle
    • You are the expert, please help me
    • Bottle neck: press; sponsors finding

Press agencies[edit]

  • L : release to the biggest press agency in the country one day before the rest of the world (and tell it to them) "Oh we're the first ! Great, le'ts publish it !"
  • A: try to communicate the contest/project offline
  • JF : partners are great to increase the chances of the PR being picked up

Tools[edit]

  • L : already discussed in the "missed opportunities", save the details for a workshop.
  • If we go global, we should be prepared for 60-70 countries even. We are not sure if the other countries can access their lists of monuments, but the ideas is that locals know what works locally.

Workshop ideas[edit]

   * 1 how to scale up for 2012 (Maarten, Andre, Raymond, Miguel, Sylvain, Bas, Romaine)
   * 1 Create a detailed timeline with specific tasks (Lodewijk, Elke, Nicole, Tomasz, Jane, Jean-Fred, 
   * 2 Collect and identify tools (Andre,, Maarten, Jane)
   * 2  make research questions (Raymond, J-F, Bas
   * 2 Budget: (Nicole, Miguel, Tomasz, Lodewijk, Romaine)

Timeline[edit]

   * 12:15 - 13:00 workshop 1-- create a detailed timeline with specific tasks & scale up & best practices
           * 13:00 - 13:45: lunch
           * 13:45 - 15:00: workshop 1
           * 15:00 - 15:30: break & bikes
           * 15:30 - 15:45: get together
           * 15:45 - 17:15: workshop 2 -- budget & collect tools & research questions
           * 17:15 - 18:00: joint session - decisions. 

Workshop 1[edit]

Timeline : there is a Google Doc in the making Scaling up : http://etherpad.wikimedia.org/WLM-2011-summary-notes-2012 Project plan (local):

Workshop 2[edit]

Tooling : http://etherpad.wikimedia.org/WLM-2011-summary-notes-tools Metrics : http://etherpad.wikimedia.org/WLM-2011-metrics http://goo.gl/bXMZM