This is the organizational timeline for Wiki Loves Monuments 2011
This is a general overview what when should happen. This gives an indication what should be done and when you should hurry. This timeline is mainly an advise, especially when it comes to local organization. You can choose to do things differently. If you want to do things earlier, please do!
International WLM
Local WLM
Wikipedia heritage project
January
Send out emails: who wants, is interested?
Get started. Indicate that you're interested.
Start contacting local national heritage organizations.
February
Produce concept including time path.
Have clear overview which countries are interested to do this.
Start including structured lists in the monuments database.
Start the heritage project.
Analyze the interest in the community
Set up template and category structure for the list pages
Analyze what information is available in your country, for example: address, geo-information, unique identifiers, architect, building date etc.
Set up a portal page
Set up a metrics system to measure the completeness of your list structure
First version of structured list templates ready.
March
Organize Chapters Meeting - brainstorm session.
Add more structured lists to central tool.
Go to Chapters Meeting - brainstorm session
Have a simple landing page at the website.
Work on a budget
Improved version of structured list template finished.
Some structured lists.
Create environment where people can report errors
Advertise the project extensively in the community
April
Identify & contact partners: heritage organizations, photographer organizations etc
(Real life) meeting with volunteers to explore road ahead, identify local problems
Find someone to design and build the website.
May
International meeting
Decide on international jury
European awards
Discuss local issues, exchange experiences
Start analyzing which technical developments/tools are needed
Start with upload facility
Start looking for local sponsors to provide awards
Possibly: set up a local events program
Do a pre announcement at your local village pump
Start conversation on rules and judging criteria.
Set up category structure for your monuments on Wikimedia Commons
June
Have some nice webtools based on the monuments database.
Make documentation on running local events (Wiki takes ... / WikiExpedition).
Partners should be all contacted, ready and participating.
Design promotion material and get it printed if you want to distribute it.
Set up specific rules for the national contest.
Start processing already existing photos at Commons.
July
Prepare Wikimania presentation.
Create website pages with clear explanations of the rules, methods etc.
Set up Flickr group (and other platforms)
Set up judging criteria
Translate all relevant pages into your local language
August
Upload facilities ready.
Test upload environments.
Presentation at Wikimania.
Prepare press statements.
wikilovesmonuments.eu fully finished.
Go to Wikimania
Prepare press statements
Website fully finished
Test upload environments
Possibly: finalize local events program
(last week) Send invites to Flickr users in relevant groups to join the contest (there is a max number of invites you can send per day)
Lists should be finished
Finish processing already existing photos at Commons.
September
Contest!
Contest!
Operate transfer bots for secondary uploads (flickr) and do the moderation
Regular updates on progress both on website and on international mailing list.
Organize local meetups a-la "wiki takes..." or "WikiExpedition" with a focus towards monuments
Try to get press attention, especially in local media
Run site notice (geo-located)
Add all the new photos to the lists.
October
Local jury deliberations
Create preliminary report for outcomes (no. of images etc)
possibly: press release
Make sure all photos are in the lists and categorized
November
Collect top-X from each country.
European jury deliberations.
Start with evaluation.
Local award ceremonies
Send out national awards
Send out thank-you's to partners, volunteers etc.
December
Announcement final results Europe.
Present project at conference(s).
Send out European awards.
Finish evaluation.
This gives an overview of deadlines.
Activity
International WLM
Local WLM
Wikipedia heritage project
Major PR announcements
End of August
Start contest
1 September
End Contest
Formation European jury
30 September
Nominations by National Jury
October 31
Jury results (European)
November 21
Prize announcement
Begin december
Activity
International WLM
Local WLM
Wikipedia heritage project
