Commons:Wiki Loves Monuments 2012/Meetings/2012-04-26

These are notes from a Skype meeting held between Lodewijk (Effeietsanders), Maarten (Multichill), Elke (Elya), Tomasz (odder), and Barbara on Thursday, April 26, 19:00—21:15 (UTC).

Topics discussed

Technical issues

• Maarten needs help with preparing documentation on the monuments database; Tomasz will help him do that, hopefully (there is an AP already);

Participating countries

• We discussed our knowledge about the state of preparations in all possible countries extensively, and have updated our internal spreadsheet with the data. Some countries are doing pretty well, some don't; we also divided some tasks into the group, and will try to state as closely in touch as possible with the countries.

Communication

• In order to cover the contest trough specific media, we should start far earlier with the press releases; some magazines do only have 4 issues a year which means it takes time to get an article launched.
  • Wikimedia Deutschland's press department is willing to support us with research and press releases in German.
  • AP Lodewijk: Ask MiraMedia (who works from the samer office as WMNL) about a possible help?
  • AP Lodewijk: Also contact Matthew Roth (WMF).
• Lodewijk had a short chat with Itzik about good stories to put in a video. Itzik will advise what content is useful, we will look for volunteers to create the video. If no one available, professional help will be looked for.
  • Wikimedia Italia is going to create a tutorial (screencasts), language neutral as possible. Possible date: August.

Website

• The website is outdated, and we need to spend some time on it; Lodewijk sent an e-mail about it.
• Elke needs SSH/FTP access to the server hosting the website (AP Maarten).
  • Who could host the website this year? Wikimedia Labs (not likely), WMNL? (AP Elke)
• We need a Wordpress update an a backup (AP Elke).
• Barbara will send suggestions for style/target groups.
• Lodewijk is our website update volunteer for now!

Action points

(Not covered action points from three past meetings.)

1. AP Tomasz: Split off the documentation on monuments database;
2. AP Barbara: Figure out the Guiness Book of Records;
3. AP Maarten: Contact the other WMF :-))
4. AP Elke: Create a documentation page with videos from last year on Wikimedia Commons;
5. AP Tomasz: Write some documentation on how to approach local partners;

   Have already some notes from a meeting with Czech people. Notes from Catrin WMDE helpful? Sure - are they in German? -- Barbara will check that.

6. AP Maarten: Check if it's possible to do geolocation of CentralNotice in U.S. and India on a state level.
7. AP Maarten: Find out why CentralNotice and Geonotice are not combined (yet).
8. AP Lodewijk: Ask Manuel (or another chapter person) if he would be willing to record short stories about WLM during Wikimania.
9. AP Lodewijk: Contact Nuno Tavares about his technical how-to.
10. AP Maarten: Try to solve the situation in the United States; contact Samuel Klein, Nicholas from Wikimedia D.C., and Moka Pantages;
11. AP Tomasz: We should add the report card information to the fact sheet;
12. AP Barbara: Set up a tracking system for the team;
13. AP Barbara: Organise a risk assessment session;
14. AP Lodewijk: Prepare a list of contact details; (LG: No clou what this means)
15. AP Tomasz: Start a discussion about our communication campaign on the mailing list;
16. AP Maarten: Schedule a real life meeting with Wiegels and Elke about the monuments database;
17. AP Barbara: Check with Catrin Schoeneville about documentation on contacting local partners;
18. AP Maarten: Follow-up with Wikimedia France about their support for our budget (in detail).

(Action points from this meeting.)

1.  Done AP Lodewijk: Ask MiraMedia (who works from the samer office as WMNL) about a possible help with communication strategy;

   Lodewijk asked Marjon.

2. AP Lodewijk: Also contact Matthew Roth (WMF) about possible media to draft press releases for; (LG: I don't understand the action point)
3. AP Maarten: Get Elke access to the server hosting our website;
4. AP Elke: Check if Wikimedia Labs or Wikimedia Nederland could host the website this year;
5. AP Elke: Update the Wordpress and prepare a backup of the website database;
6.  Done AP Lodewijk: Update the website (German: Websiteupdatevolunteermeister);
7. AP Elke: Check the state of preparations in Egypt and Monaco (the latter via Thierry), and ask for Wikimedia France's Monaco contact;
8. AP Lodewijk: Check the state of preparations in Macedonia
9. AP Lodewijk: Check the state of preperations in Poland (the latter with Tomasz Ganicz);
10. AP Maarten: Send an e-mail to Alex (Kippelboy) and Maria (Sefidari);
11. AP Lodewijk: Get in touch with Switzerland;
12.  Not done AP Lodewijk: Poke Asaf for Turkey;
13. AP Maarten: Get Barbara and Ad in touch about the budget;
14. AP Babara: Check out international media partners possibilities, like Metro International, ask for possible contacts through international mailing lists;
15. AP Elke: Follow-up about lists templates, and offer some help;
16. AP Maarten: Follow-up with Fae and JamesF about the lists in the UK;
17. AP Elke: Send an e-mail to Hay and Siebrand (about access to the website);
18. AP Elke: Cancel Schatzmeisterin;
19.  Done AP Tomasz, Maarten: Submit information for accepted Wikimania talks