Due time |
Task |
Importance |
Status |
January 2013 |
January 31 |
indicate that you're interested sending an email to wikilovesmonuments lists.wikimedia.org |
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February 2013 |
February 1 |
start a heritage project on your local Wikipedia and analyse if the community wants to join the project |
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|
February 5 |
analyse what information about the monuments is available in your country (e.g. full address, coordinates, unique identifiers etc.) |
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|
February 18 |
set up a portal page for Wiki Loves Monuments on your local Wikipedia |
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|
February 19 |
register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet |
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|
February 19 |
create your local OTRS queue and team |
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February 20 |
(if needed) create a mailing list for your local Wiki Loves Monuments |
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|
February 21 |
start preparing a task management system, divide the work between the people |
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|
February 22 |
contact your government or other responsible institution/organisation and ask for the lists of monuments |
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|
February 22 |
decide if you'd like to have local workshops organised by the international team and let them know |
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|
February 25 |
Add your country to this list on Wikimedia Commons and create a page for it. Also, fill in the progress table for your country |
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|
February 26 |
have all main organisers subscribed to the global mailing list |
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|
February 28 |
(if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! |
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|
March 2013 |
March 1 |
contact other partner organisations or institutions |
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March 2 |
start advertising the project in your local Wikimedia community |
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March 4 |
start a discussion on defining communication channels (including outside ones) |
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March 11 |
have structured list templates finished |
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March 21 |
have the list of monuments received from the government/other responsible institution |
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March 24 |
have some structured lists ready |
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March 25 |
create environment where people can report errors in the lists |
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March 25 |
create a local helpdesk (including legal questions) |
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|
March 31 |
have a landing page ready at your local wikilovesmonuments.TLD page |
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|
April 2013 |
April 1 |
consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country |
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|
April 8 |
decide on RL meeting with volunteers, try to identify local problems & possibilities
(including freedom of panorama and other copyright issues) |
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April 15 |
start working on the official (external) website |
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April 16 |
start working on local documentation (how to locate monuments on a map using software available in your country etc.) |
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April 18 |
(if applicable) go to the Chapters Meeting and take part in the brainstorming session |
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|
April 30 |
start looking for local sponsors to provide awards |
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|
May 2013 |
May 1 |
start thinking about some promotional materials and goodies to give to the participants |
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|
May 13 |
set up category structure for your local monuments on Wikimedia Commons |
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|
May 16 |
(if possible) start working on a local events programme |
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May 23 |
join the work on a pre-announcement to be sent to all Village Pumps |
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|
May 30 |
have the official website up, running and shining |
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May 30 |
have an OTRS queue set up with at least two-three people with access |
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May 31 |
have the pre-announcement posted to your local Village Pump |
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June 2013 |
June 1 |
partners should be ready, participating & informed about the goings-on |
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|
June 2 |
write an announcement asking people to submit nominations for your local jury |
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June 10 |
start processing already existing pictures on Wikimedia Commons |
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June 17 |
have the promotional materials and goodies designed and at least being produced if you want to distribute them |
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|
June 30 |
have the rules of the contest set up and posted to your external website |
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|
July 2013 |
July 1 |
have somebody join the international Wiki Loves Monuments translation team |
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July 2 |
have somebody join PR team to work on press releases and external outreach |
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July 29 |
local sponsors should be ready & informed about the goings-on |
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July 30 |
have the international website translated into your language |
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July 31 |
(if needed) set up a Flickr group (and other platforms) for an easy upload |
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|
July 31 |
have your local jury fully formed and set up judging criteria |
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August 2013 |
August 1 |
start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language |
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|
August 7-11 |
go to Wikimania and take over the world take part in RL discussions about Wiki Loves Monuments |
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|
August 11 |
(if possible) finalise local events programme |
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|
August 12 |
monuments lists should be finished; finish processing already existing photos on Wikimedia Commons |
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August 15 |
have promotional materials and goodies sent out to volunteers around your country |
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|
August 16 |
decide if you want to hold an awards ceremony and (if agreed on) start preparations |
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August 19 |
have local PR people start working on an announcing press release |
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August 24 |
have all upload environment in your language tested |
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August 25 |
start sending invites to Flickr users in relevant groups to join the contest |
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|
August 27 |
have UploadWizard and CentralNotice translated to your language and ready |
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August 28 |
have the announcing press release ready and translated into your language; send it to the media! |
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August 31 |
have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language |
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|
September 2013 |
September 1 |
start the contest! |
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|
September 9 |
have local PR people start working on a middle-of-the-contest press release |
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|
September 12 |
have the middle-of-the-contest press release ready and translated into your language; send it to the media! |
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|
September 16 |
have the local awards ceremony confirmed |
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September 25 |
have local PR people start working on a final press release |
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September 30 |
finish the contest! |
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October 2013 |
October 1 |
have the final press release ready and translated into your language; send it to the media! |
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October 9 |
have the participants survey ready and translated into your language |
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October 21 October 31 |
Hard deadline: have the final decision of the local jury; send your nominations to the international level |
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October 22 October 31 |
have your local winners informed about the results of the contest |
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November 27 |
have a press release about the results of your local contest ready and sent out to the media |
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November 2013 |
November 4 |
send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony |
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November 11 |
start working on the evaluation of the project |
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|
November 18 |
(if applicable) hold your local awards ceremony |
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November 25 |
make sure all photos are in the lists and are properly categorised |
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November 30 |
have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English |
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December 2013 |
December 1-31 |
get some rest! well done! :-) |
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