Commons:Wiki Loves Monuments 2013 in the United Kingdom/Timeline

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Due time Task  Status 
March 2013
- indicate that you're interested ✓ Done
- analyse what information is available in the UK (e.g. full address, grid references, geolocation, unique identifiers etc.) ✓ Done
- make the final decision on joining the project ✓ Done
- set up a portal page for Wiki Loves Monuments in the UK on the English Wikipedia  Not done
- register as the main WLM domain. Create a redirect to Wikimedia Commons ✓ Done
- create a local OTRS queue and team ✓ Done
- (if needed) create a mailing list for your local Wiki Loves Monuments ✓ Done
- start preparing a task management system, divide the work between the people ✓ Done
- contact the four listing authorities ✓ Done
- decide if you'd like to have local workshops organized by the international team and let them know ✓ Done
- create a page on Wikimedia Commons (see the portal page) and fill in the table for the UK ✓ Done
- have all main organizers subscribed to the global mailing list ✓ Done
- (if needed) create a timeline for your local Wiki Loves Monuments ✓ Done
- contact other partner organizations or institutions ✓ Done
- start advertising the project in your local Wikimedia community ✓ Done
- start a discussion on defining communication channels (including outside ones) ✓ Done
- have structured list templates finished ✓ Done
- have the list of monuments received from the government/other responsible institution ✓ Done
- have some structured lists ready ✓ Done
- create environment where people can report errors in the lists ✓ Done
- create a local helpdesk (including legal questions) ✓ Done
March 31 have a landing page ready at ✓ Done
April 2013
April 1 Seek official backing from the listing organizations ✓ Done
April 8 decide on RL meeting with volunteers, try to identify local problems & possibilities
(including freedom of panorama and other copyright issues)
 Not done
April 15 start working on the official (external) website ✓ Done
April 16 start working on local documentation (how to locate monuments on a map using software available in your country etc.) Symbol wait.svg In progress
April 30 start looking for local sponsors to provide awards ✓ Done
May 2013
May 1 start thinking about some promotional materials and goodies to give to the participants Symbol wait.svg In progress
May 13 set up category structure for your local monuments on Wikimedia Commons Symbol wait.svg In progress
May 16 (if possible) start working on a local events programme ✓ Done
May 23 join the work on a pre-announcement to be sent to all Village Pumps ✓ Done
May 30 have the official website up, running and shining ✓ Done
May 30 have an OTRS queue set up with at least two-three people with access ✓ Done
May 31 have the pre-announcement posted to your local Village Pump ✓ Done
June 2013
June 1 partners should be ready, participating & informed about the goings-on ✓ Done
June 2 write an announcement asking people to submit nominations for your local jury ✓ Done
June 10 start processing already existing pictures on Wikimedia Commons Symbol wait.svg In progress
June 17 have the promotional materials and goodies designed and at least being produced if you want to distribute them
June 30 have the rules of the contest set up and posted to the external website ✓ Done
July 2 have somebody join PR team to work on press releases and external outreach ✓ Done
July 29 local sponsors should be ready & informed about the goings-on ✓ Done
July 30 have the main website and other materials translated into Welsh  Not done
July 31 have your local jury fully formed and set up judging criteria
August 2013
August 1 start preparing Commons infrastructure (UploadWizard) and CentralNotice in Welsh  Not done
August 7-11 go to Wikimania and take over the world take part in RL discussions about Wiki Loves Monuments ✓ Done
August 11 (if possible) finalise local events programme
August 12 monuments lists should be finished; finish processing already existing photos on Wikimedia Commons
August 15 have promotional materials and goodies sent out to volunteers around the country
August 16 decide if you want to hold an awards ceremony and (if agreed on) start preparations
August 19 have local PR people start working on an announcing press release ✓ Done
August 24 have all upload environment tested ✓ Done
August 25 start sending invites to Flickr users in relevant groups to join the contest
August 27 have UploadWizard and CentralNotice all ready ✓ Done
August 28 have the announcing press release ready; send it to the media!
August 31 have all crucial infrastructure and pages on Wikimedia Commons as well as the tools fully documented ✓ Done
September 2013
September 1 start the contest!
September 9 have local PR people start working on a middle-of-the-contest press release
September 12 have the middle-of-the-contest press release ready; send it to the media!
September 16 have the local awards ceremony confirmed
September 25 have local PR people start working on a final press release
September 30 finish the contest!
October 2013
October 1 have the final press release ready; send it to the media!
October 9 have the participants survey ready
October 31 Hard deadline: have the final decision of the local jury; send your nominations to the international level
October 31 have your local winners informed about the results of the contest
November 27 have a press release about the results of your local contest ready and sent out to the media
November 2013
November 4 send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony
November 11 start working on the evaluation of the project
November 18 (if applicable) hold your local awards ceremony
November 25 make sure all photos are in the lists and are properly categorized
November 30 have the evaluation ready & posted to Commons/English Wikipedia/WMUK website
December 2013
December 1-31 get some rest! well done! :-)