Commons:Wiki Loves Monuments 2013 in the United States/Timeline

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This page contains the organizational timeline for Wiki Loves Monuments 2013, to be used and consulted by the organizing teams of the contest: the local ones (see #LOC), and the international one (#INT).

The timeline is supposed to be mainly an advise, especially when it comes to local organization: you can choose to do things differently, and if you want to start working on some things earlier or to prepare your own timeline, you are very welcome to do so! The dates are only suggestive, and often not meant to be that specific, unless marked in bold. You can make a local copy of the timeline, and adapt it at your wishes.

Timeline for local teams[edit]

Due time Task  Status 
January 2013
January 31 indicate that you're interested ✓ Done
February 2013
February 1 start a heritage project on your local Wikipedia and analyse if the community wants to join the project
February 5 analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.)
February 18 make the final decision on joining the project (or not) ✓ Done
February 18 set up a portal page for Wiki Loves Monuments on your local Wikipedia
February 19 register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet ✓ Done
February 19 create your local OTRS queue and team
February 20 (if needed) create a mailing list for your local Wiki Loves Monuments
February 21 start preparing a task management system, divide the work between the people Symbol wait.svg In progress
February 22 contact your government or other responsible institution/organisation and ask for the lists of monuments
February 22 decide if you'd like to have local workshops organised by the international team and let them know
February 25 create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country
February 26 have all main organisers subscribed to the global mailing list
February 29 (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! ✓ Done
March 2013
March 1 contact other partner organisations or institutions
March 2 start advertising the project in your local Wikimedia community
March 4 start a discussion on defining communication channels (including outside ones)
March 11 have structured list templates finished
March 21 have the list of monuments received from the government/other responsible institution
March 24 have some structured lists ready
March 25 create environment where people can report errors in the lists
March 25 create a local helpdesk (including legal questions)
March 30 (if applicable) go to the Chapters Meeting and take part in the brainstorming session
March 31 have a landing page ready at your local wikilovesmonuments.TLD page
April 2013
April 1 consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country
April 8 decide on RL meeting with volunteers, try to identify local problems & possibilities
(including freedom of panorama and other copyright issues)
April 15 start working on the official (external) website
April 16 start working on local documentation (how to locate monuments on a map using software available in your country etc.)
April 30 start looking for local sponsors to provide awards
May 2013
May 1 start thinking about some promotional materials and goodies to give to the participants
May 13 set up category structure for your local monuments on Wikimedia Commons
May 16 (if possible) start working on a local events programme
May 23 join the work on a pre-announcement to be sent to all Village Pumps
May 30 have the official website up, running and shining
May 30 have an OTRS queue set up with at least two-three people with access
May 31 have the pre-announcement posted to your local Village Pump
June 2013
June 1 partners should be ready, participating & informed about the goings-on
June 2 write an announcement asking people to submit nominations for your local jury
June 10 start processing already existing pictures on Wikimedia Commons
June 17 have the promotional materials and goodies designed and at least being produced if you want to distribute them
June 30 have the rules of the contest set up and posted to your external website
July 2013
July 1 have somebody join the international Wiki Loves Monuments translation team
July 2 have somebody join PR team to work on press releases and external outreach
July 12-14 go to Wikimania and take over the world take part in RL discussions about Wiki Loves Monuments
July 29 local sponsors should be ready & informed about the goings-on
July 30 have the international website translated into your language
July 31 (if needed) set up a Flickr group (and other platforms) for an easy upload
July 31 have your local jury fully formed and set up judging criteria
August 2013
August 1 start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language
August 11 (if possible) finalise local events programme
August 12 monuments lists should be finished; finish processing already existing photos on Wikimedia Commons
August 15 have promotional materials and goodies sent out to volunteers around your country
August 16 decide if you want to hold an awards ceremony and (if agreed on) start preparations
August 19 have local PR people start working on an announcing press release
August 24 have all upload environment in your language tested
August 25 start sending invites to Flickr users in relevant groups to join the contest
August 27 have UploadWizard and CentralNotice translated to your language and ready
August 28 have the announcing press release ready and translated into your language; send it to the media!
August 31 have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language
September 2013
September 1 start the contest!
September 9 have local PR people start working on a middle-of-the-contest press release
September 12 have the middle-of-the-contest press release ready and translated into your language; send it to the media!
September 16 have the local awards ceremony confirmed
September 25 have local PR people start working on a final press release
September 30 finish the contest!
October 2013
October 1 have the final press release ready and translated into your language; send it to the media!
October 9 have the participants survey ready and translated into your language
October 21 October 31 Hard deadline: have the final decision of the local jury; send your nominations to the international level
October 22 October 31 have your local winners informed about the results of the contest
November 27 have a press release about the results of your local contest ready and sent out to the media
November 2013
November 4 send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony
November 11 start working on the evaluation of the project
November 18 (if applicable) hold your local awards ceremony
November 25 make sure all photos are in the lists and are properly categorised
November 30 have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English
December 2013
December 1-31 get some rest! well done! :-)