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You may be looking for one of the following:
- Commons:Volunteer Response Team, providing evidence of permission via e-mail.
- Commons:Email templates, firstname.lastname@example.org.
- Commons:License review, an alternative way of storing evidence of permission for files from other websites (such as Flickr, or YouTube).
- Commons:Licensing, the copyright policy of Wikimedia Commons.
- m:OTRS#Permissions, information about the "Permissions" queue of OTRS, on Meta-Wiki.
- Category:User permissions, for user permissions on Commons
(Commons:Permission/historical proposal, an old proposal for the permissions policy.)