Commons:Wiki Loves Monuments 2012 in Sweden/Timeline

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Due time Task  Status 
January 2012
January 31 indicate that you're interested Crystal Clear app clean.png
February 2012
February 18 make the final decision on joining the project (or not) Crystal Clear app clean.png
February 19 register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet Crystal Clear app clean.png
February 19 create your local OTRS queue and team Crystal Clear app clean.png
February 22 contact your government or other responsible institution/organisation and ask for the lists of monuments Crystal Clear app clean.png
February 25 create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country Crystal Clear app clean.png
February 26 have all main organisers subscribed to the global mailing list Crystal Clear app clean.png
February 29 (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! Crystal Clear app clean.png
March 2012
March 11 have structured list templates finished Crystal Clear app clean.png
March 21 have the list of monuments received from the government/other responsible institution Crystal Clear app clean.png
March 24 have some structured lists ready Crystal Clear app clean.png
March 25 create environment where people can report errors in the lists Crystal Clear app clean.png
April 2012
April 15 start working on the official (external) website Crystal Clear app clean.png
May 2012
May 13 set up category structure for your local monuments on Wikimedia Commons Crystal Clear app clean.png
July 2012
July 12-14 go to Wikimania and take over the world take part in RL discussions about Wiki Loves Monuments Crystal Clear app clean.png
August 2012
August 9 start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language
August 11 (if possible) finalise local events programme
August 11 start a heritage project on your local Wikipedia and analyse if the community wants to join the project
August 11 set up a portal page for Wiki Loves Monuments on your local Wikipedia
August 11 analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.)
August 11 start preparing a task management system, divide the work between the people
August 11 have somebody join the international Wiki Loves Monuments translation team
August 11 have somebody join PR team to work on press releases and external outreach
August 12 monuments lists should be finished; finish processing already existing photos on Wikimedia Commons
August 12 consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country
August 12 decide on RL meeting with volunteers, try to identify local problems & possibilities
(including freedom of panorama and other copyright issues)
August 13 start looking for local sponsors to provide awards
August 13 have promotional materials and goodies sent out to volunteers around your country
August 13 contact other partner organisations or institutions
August 14 start advertising the project in your local Wikimedia community
August 14 start a discussion on defining communication channels (including outside ones)
August 14 start thinking about some promotional materials and goodies to give to the participants
August 15 (if possible) start working on a local events programme
August 15 go to the international meeting in Berlin
August 15 join the work on a pre-announcement to be sent to all Village Pumps
August 15 have the official website up, running and shining
August 15 have the pre-announcement posted to your local Village Pump
August 15 partners should be ready, participating & informed about the goings-on
August 15 write an announcement asking people to submit nominations for your local jury
August 16 start processing already existing pictures on Wikimedia Commons
August 16 have the promotional materials and goodies designed and at least being produced if you want to distribute them
August 16 have the rules of the contest set up and posted to your external website
August 16 decide if you want to hold an awards ceremony and (if agreed on) start preparations
August 16 create a local helpdesk (including legal questions)
August 17 have a landing page ready at your local wikilovesmonuments.TLD page
August 18 local sponsors should be ready & informed about the goings-on
August 18 have the international website translated into your language
August 19 have your local jury fully formed and set up judging criteria
August 19 have local PR people start working on an announcing press release
August 19 start working on local documentation (how to locate monuments on a map using software available in your country etc.)
August 24 have all upload environment in your language tested
August 25 start sending invites to Flickr users in relevant groups to join the contest
August 27 have UploadWizard and CentralNotice translated to your language and ready
August 28 have the announcing press release ready and translated into your language; send it to the media!
August 31 have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language
September 2012
September 1 start the contest!
September 9 have local PR people start working on a middle-of-the-contest press release
September 12 have the middle-of-the-contest press release ready and translated into your language; send it to the media!
September 16 have the local awards ceremony confirmed
September 25 have local PR people start working on a final press release
September 30 finish the contest!
October 2012
October 1 have the final press release ready and translated into your language; send it to the media!
October 9 have the participants survey ready and translated into your language
October 21 have the final decision of the local jury; send your nominations to the international level
October 22 have your local winners informed about the results of the contest
October 24 have a press release about the results of your local contest ready and sent out to the media
November 2012
November 4 send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony
November 11 start working on the evaluation of the project
November 18 (if applicable) hold your local awards ceremony
November 25 make sure all photos are in the lists and are properly categorised
November 30 have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English
December 2012
December 1-31 get some rest! well done! :-)

Continuous tasks[edit]

There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:

Task Due time
driving the decision-making process February-November
motivating the organisers and the volunteers February-November
task and budget management February-November
keeping the timeline up-to-date February-November
writing regular blog posts on the official website of your local project April-November
social media management April-November
# operate transfer bots for secondary uploads (flickr) and do the moderation

# post regular updates on progress both on your external website and on the international mailing list
# organise local meetups with a focus towards monuments and try to get press atenttion, especially in local media
# keep adding all new photos to the lists on your local Wikipedia