Commons:Wiki Loves Monuments 2019/Organise
|WLM 2019||Participating countries||Uploaded images||Organizers||FAQ||Help desk||For organizers|
|Subpage for Wiki Loves Monuments 2019 organizers.|
|Instructions for local organizers||Landing pages||CentralNotice||Upload campaigns||Lists of monuments||Overview of monuments||Tools||Winners||International team checklist|
This page explains what local organisers should do to organise Wiki Loves Monuments in their country/area.
Wiki Loves Monuments is an annual photo contest where we ask the public to take photos from local heritage monuments in participating countries, and upload them to Wikimedia Commons. The photo contest takes place in September, when in many countries activities are organised in and around heritage monuments. The local contest is organised by volunteers from Wikipedia and/or a local Wikimedia association.
After the contest period, a local jury judges the participating photos and chooses the 10 best photos of that country/area. In most countries, the number one winner, or more winners, receives a prize (sometimes during a prize ceremony). Based on local desires, special categories can be introduced - for example to give special attention to a theme.
The 10 winning photos of a country/area are nominated by the national team for the international finale of the photo contest!
Requirements for local teams
Requirements for organising a local Wiki Loves Monuments in your country/area are:
- You have added your country/area to this page: Commons:Wiki Loves Monuments 2019/Participating countries + provided information how the international team can reach the local team.
- You have created a website or landing page with the required information, and you added a link to it on Commons:Wiki Loves Monuments 2019/Landing pages.
- Translations have been provided for the upload wizard on Commons:Wiki Loves Monuments 2019/Upload campaigns.
- Translations have been provided for the CentralNotice banner on Commons:Wiki Loves Monuments 2019/CentralNotice.
- You have a jury (at least 3 jurors) that judges the photos and selects the 10 winners, and you make the 10 winners known publicly or privately before 31 October 2019 (midnight UTC), see Commons:Wiki Loves Monuments 2019/Winners.
- You give one or more winners a prize.
Also, if you have lists of monuments on your local Wikipedia, make sure they are linked at the continent page of Commons:Lists of monuments.
When people click on the banner that invites them to participate, they will be sent to a 'landing page'. For this purpose, you can create your own website (like www.wikilovesmonuments.xx), a project page on Wikipedia or a project page on Wikimedia Commons (like Commons:Wiki Loves Monuments 2019 in Xxx/Participate).
Requirements for a website or landing page:
- It contains the contest rules, see below.
- It contains a link to the international Wiki Loves Monuments website: http://www.wikilovesmonuments.org/
- It contains a link to one or more of these options:
- A link to the upload form of your country/area; and/or
- A link to the monument list(s) (with the eligible monuments) that contain a direct upload link; and/or
- A map where participants can find a link to start uploading.
- The website or landing page contains an English page or summary in English for international participants.
The website or landing page must also contain information about the selection of the winners (jury) and the prizes.
For more information about what constitutes a good landing page: Commons:Wiki Loves Monuments/Documentation/Landing page
Rules for participants
There are a few rules for participants, both at the national and the international levels. Every submission must:
- Be self-taken and self-uploaded to Wikimedia Commons;
- Be uploaded during the month of September 20191,2 (though the image does not need to have been taken during that month - older images are accepted);
- Be freely licensed;3
- Contain an identified monument. If your country/area has heritage monuments with unique identifiers (IDs), this identifier must be provided on every participating photo.
All entries into the international contest must have participated in a national Wiki Loves Monuments contest, and have been selected by a national jury.
Participants whose images are selected for entry into the international contest must have provided and maintained a valid email address, preferably by activating email within their Wikimedia Commons preferences. At the discretion of the international organisers, other methods of providing an email contact (eg by prior notification to the national organisers) may be permitted. If no email address is known to the international organisers, or if emails bounce or are not promptly replied to, the contestant's photo(s) may be disqualified from the international competition, and will in any event not be eligible to win any international prize. In such a case, the national organisers will be consulted before a decision is taken. For the national contests, it is at the discretion of the national organisers as to whether the provision of an email address is mandatory.
Participants can submit multiple photographs to the national competitions. If the national jury so decides, multiple images by the same photographer may be eligible for entry into the international contest.
1. - Only with a good reason and agreement of the international team is it is possible for a national contest to have a different period than 1 September to 30 September.
2. - The local time in the country/region counts. If a country/region spans multiple time zones, the contest starts when the first time zone enters 1 September, and ends when the last time zone leaves 30 September.
3. - This can be CC BY-SA or any other free licence, including CC0 and release in the public domain.
Wiki Loves Monuments uses a customised version of the upload wizard to have participants upload their photos. By using the customised upload wizard for your country, during the month of September, all uploaded files will contain a template saying that the photo is uploaded as part of Wiki Loves Monuments 2019 and automatically will be added to the category of images in your country.
For countries/areas where heritage monuments have unique identifiers (IDs), the upload wizard will automatically add a template to contain the identifier.
If the local team would like to have a check category added to every uploaded photo, we can have the upload wizard add this category for you.
We will create a customized upload wizard for your local team, but you need to provide some translations and information. See for more information at Commons:Wiki Loves Monuments 2019/Upload campaigns.
To get attention for the photo contest Wiki Loves Monuments, the international team will create a banner that will be shown on top of page on Wikipedia and Wikimedia Commons during the month of September. This banner will link to your website or landing page. The banner will be activated only if you meet the requirements, and have provided a link to the landing page on Commons:Wiki Loves Monuments 2019/Landing pages and translation(s) of the banner text in your local language(s) on Commons:Wiki Loves Monuments 2019/CentralNotice.
We can only activate the banner in time, if you have provided us all the translations and information in time. If provided in time, the banner will be activated in your country within the hour after the start of the contest in your country. (In the IRC channel
#wikilovesmonuments at Freenode live status updates will be provided with the start of the contest.)
Jury & winners
On 1 October the contest period will be finished, and your local jury will start with judging the photos that have been uploaded. To do this, your jury can choose to use a jury tool as described on Commons:Wiki Loves Monuments 2019/Tools. If you want to use the Montage jury tool, you can register your interest here.
The local jury has the full month of October for judging the photos.
By 31 October 2019 (midnight UTC) the international team needs to know which 10 photos are the winners in your country. Official submission for the international process is explained in an email by the international jury coordinator to the international Wiki Loves Monuments mailing list - make sure you receive those emails! You can also publish the 10 winning photos yourself on Wiki Loves Monuments 2019 winners. If you wish to keep the 10 winning photos secret until a press release, or prize giving ceremony, etc., please send the 10 winning photos to the international team with the date of when they will be published. See for more information at Commons:Wiki Loves Monuments 2019/Winners.
The jury should determine the winners of the contest taking into the consideration the criteria (in no particular order): technical quality (sharpness, use of light, perspective, etc.), originality, and usefulness of the image for Wikipedia.
Lists of monuments
Wiki Loves Monuments has been set-up to have all the cultural heritage monuments in the world visible on Wikipedia and Wikimedia Commons. To provide the public information about the cultural heritage in a country, lists of monuments are created to give an overview of all the monuments in a certain administrative area.
Therefore it is highly recommended to have also list(s) of cultural heritage monuments from your country on Wikipedia. In some countries it takes a lot of time to obtain the information from the cultural heritage register(s) or it takes much time to create the lists on Wikipedia. We recommend to have the lists ready on Wikipedia before the start of the contest, but we understand that this is not always possible.
Before you start with creating lists on Wikipedia, we have some recommendations how this can be done the best. See for more information at Commons:Wiki Loves Monuments 2019/Lists of monuments.
If you have created lists as we recommend, it is possible to automatically add a direct upload link with some information automatically pre-filled in the upload form, so it is easier for participants to upload their photos.
Make sure your monument lists are linked from one of the subpages of Commons:Lists of monuments.
Wiki Loves Monuments produces some beautiful imagery that can be shared with the press, and the press can provide valuable coverage to boost awareness and participation in your campaign. Consider talking to the press who covered Wiki Loves Monuments last year. An announcement to the press may be useful when your campaign begins (at the start) and when winners are announced (at the end)!
If you receive great press coverage, let us know in the 2019 press mentions!